2018 FLOOR PLAN  and Confirmed Exhibitor Listing
    Exhibit Booth Application and Contract Package (4 pages)

Questions?  Contact Serena Porter at This email address is being protected from spambots. You need JavaScript enabled to view it. .

At the NPTC 2017 Show, 183 companies exhibited the latest in product development and state-of-the-art technology for today's demanding truck fleet operations. 


To reach hundreds of decision-makers at America's top private truck fleets...

....Fleets like AAFES, Ace Hardware, ADM, Air Liquide, Albertsons, Auto Zone, Batesville Casket, Boise, Bimbo Bakeries, Brakebush, Bridgestone, Dean Foods, Del Monte, Dot Foods, Frito-Lay, G&J Pepsi-Cola, General Mills, Giant Eagle, Growmark, H.T. Hackney, Harris Teeter, Hill's Pet, John Deere, Kellogg's, Kroger, Land O' Lakes, Letica, Linde, Marathon Petroleum, McKee Foods, Medline, Meijer, Mennel, Mondelez International, Nalco, NCI, Nestle, Oberweis Dairy, Oxy Chemical, Oldcastle, Orgill, Pepsi Beverages, Perdue Farms, Polar Beverages, PV Transport, Schwan's, Sentinel, Shaw Industries, Sherwin-Williams, Smart & Final, Snyder's-Lance, Sony Electronics, United Natural Foods, Upstate Niagara, Valley Proteins, Veritiv, VF Jeanswear, Wal-Mart, Walgreens, Weyerhaeuser, and many more.

 NPTC's Annual Conference & Exhibition is the largest annual gathering of private truck fleets
 in the industry
 ! View rosters of previous attendees:  2017 | 2016  |  2015  |  2014  |  2013  |  2012


 Exhibit Hall Floor Plan & Exhibitor Listing Strong Demographics:

Exhibitor Booth Contract / Application / Rules
 Attendee Registration Form
 See Who's Already Registered
 Exhibit Hall Photo Show: 2013 | 2014 | 20152016

  Allied/Industry Supplier Membership Information
  Join NPTC to take advantage of discounted exhibit and registration rates.

For Show CARPET, Rental & Supply Ordering:

  ONLINE Exhibitor Kit
  Full Downloadable Exhibitor Kit (PDF, x.xxMB, xxpp)

For ELECTRIC, utilities and
booth carpet cleaning:

Click Here

 In Cincinnati, the NPTC 2018 Exhibition will be held in Halls A, B and C of the Duke Energy Convention Center. Exhibit Hours are:

Set-Up Exhibit / Show Hours Teardown
Sat (4/28), 8:00am-5:00pm
Sun (4/29), 8:00am-2:00pm
Sun (4/29), 3:00-6:00pm
Mon (4/30), 3:00-5:30pm
Mon (4/30), 5:30-10:00pm
Tues (5/1), 8:00-10:00am

 Booth Fees & Sizes 

Exhibit Rates below for standard booth sizes in feet. Other sizes may be available. This fee is for the rental of the booth space only -- it does NOT include items ordered from the official decorator, Freeman (like carpet rental, furniture rental, etc.), or the Duke Energy Center (electricity, internet, phone, A/V, etc.).

Size Member Rate Non-Member Rate
Comp Registrations
10x10 $2,630.00 $3,945.00 1
10x20 $4,995.00 $7,490.00 2
20x20 $8,995.00 $13,490.00 3
20x30 $12,135.00 $18,200.00 4

 Booth Payment 
Prior to December 1, 50 percent of the booth rental fee is required to reserve a booth, with the remaining 50 percent invoiced on January 2, and due within 30-days. New booth sales after December 1, require 100 percent (full) payment to reserve booth.

 Exhibitor Service Manual / Kit     
Freeman Company
is the official exhibit hall decorator for NPTC 2018. The NPTC 2018 Exhibitor Service Manual, where you can order carpet (required), rental furniture, electricity, internet connections, booth setup, shipping, and more, will be available online for quick and accurate service -- check back here in the fall for access the online exhibitor kit.  A PDF hard-copy version of the complete exhibitor kit will also be available for download in the fall.

Official Approved Onsite Service Providers:

Exhibit Hall

(carpet, supplies, etc.)

Order Online

Customer Service
This email address is being protected from spambots. You need JavaScript enabled to view it.
utilities and cleaning
Convention Center (DECC)

Order Online
Addl Info

Michelle Doherty
This email address is being protected from spambots. You need JavaScript enabled to view it.

& Telecom

Order Forms

Arnold Chavez
o (513)419-7202
c (513)266-8104
This email address is being protected from spambots. You need JavaScript enabled to view it.
Prestige A/V

Call or Email

Paul Ramstetter
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Spectra Food Services (Ovations)


Steve Hennigan
o (513)419-7254
c (513)549-8084
This email address is being protected from spambots. You need JavaScript enabled to view it.

 Complimentary Registration(s) 

Exhibit booths provide Complimentary Full Registrations based on the following schedule: 10’ x 10’ = one (1) complimentary registration; 10’ x 20’ = two (2) complimentary registrations; 20’ x 20’ = three (3) complimentary registrations; and, 20’ x 30’ or larger = four (4) complimentary registrations. Information on assigning comp registrations will be provided to exhibitors when available. All registrants (paid and comp) will receive an email confirmation of their registration.

 Advance Datafile of Registrants 
All exhibitors receive an electronic datafile of attendees twice prior to the event (in late February and late March) and another, final datafile of attendees, following the event. The datafile includes registrant name, title, company, full address, phone and fax (email addresses are NOT available). NPTC prohibits blast or mass promotional emails to members and/or attendees.

 Lead Retrieval Systems / Other Marketing 
NPTC 2018 does NOT offer, operate or permit lead retrieval systems. Furthermore, NPTC does not offer any marketing services such as flyer mailings or blast emails to attendees.  Exhibitors wishing to send direct mail to attendees are asked to provide NPTC with an email proof of the marketing piece for approval prior to mailing. NPTC prohibits blast or mass promotional emails and/or cold-calling to members and/or attendees.

 Motor Vehicle Display / Fire Department Inspection 
All display vehicles must be inspected by the Cincinnati Fire Department before they are allowed on the exhibit hall floor. This inspection is scheduled for Friday, April 27, 2018, at 12:30 pm sharp, Eastern Time. You must have your vehicle at the Hall A Loading Dock of DECC at that date and time. Failure to show at the specified date and time may result in your vehicle being denied access to the show. Vehicle must have (1) an operating gas gauge; (2) vehicle’s gas tank is required to have 1/4-tank of fuel OR less; and, (3) after the vehicle is moved into place on the show floor, the battery is required to be disconnected.

Action: At least 30-days prior to the start of the exhibit, Exhibitors displaying motor vehicles must (1) Download the Motor Vehicle Display Inspector Form here and return to DECC Exhibit Services per form instructions; and, (2) email a copy of the completed form to NPTC at This email address is being protected from spambots. You need JavaScript enabled to view it. and to This email address is being protected from spambots. You need JavaScript enabled to view it. . In describing your motor vehicle on the form, please be as detailed as possible – and attach a spec-sheet if possible. Also, note the power/engine type: gasoline, diesel, CNG, LNG, hybrid, etc., as well as model number/name/style, year, type, axles, and so forth.

Following inspection by a representative of the fire department at 12:30pm on Friday, April 27, 2018, your driver will be directed to immediately drive the truck himself into the hall and all the way to your booth space where he/she can position the unit in its final spot – if ordering carpet from Freeman, it will be in place prior to inspection time.  If you are bringing your own carpet, you will want to have it installed prior to the inspection time; access to the hall for this purpose can be granted on Friday morning.  Freeman personnel and show staff will provide instructions to your driver onsite that day/time and guide him into and through the hall to your space. You are welcome to have someone from your staff be present (other than the driver) to ensure the truck is positioned properly in your booth at that time.

While Truck Trailers on display do not need to be inspected (unless the tractor is staying in the booth), they must also arrive at the Hall A Loading Dock Door of DECC by 12:30pm on Friday, April 27, 2018, for move-in.

When your driver arrives at the Duke Energy Convention Center, 525 Elm Street, Cincinnati, Ohio, on Friday, April 27 by 1:00pm, there will be parking available to stage your vehicle(s) all along West Sixth (6th) Street, alongside of the Convention Center, outside loading dock door A.  Parking meters will be covered/bagged on both sides of the street for this purpose.  Your driver can wait with their vehicle until the inspection sticker is applied from the Cincinnati Fire Department inspector, and is then directed to enter the Hall A loading dock by Freeman staff or show management.

Truck/Vehicle Move-Out: All vehicles on display will be directed by Freeman staff for move-out. Please have your drivers on-hand and present in the hall by 5:30pm on Monday, April 30, 2018, at your booth. Once the majority of the aisle carpet is pulled from the floor, the loading doors will be opened and vehicles will be lead off the floor. In the past, most vehicles are out of the hall by 7:00pm on Monday, April 30, 2018.

 Exhibitor Rules and Regulations 
All exhibitors are required to sign the official NPTC 2018 Exhibitor Rules, Regulations, Terms and Conditions, available for download here. Unless otherwise specified or required in the NPTC 2017 Exhibitor Rules and Regulations, NPTC abides by and requires that all exhibitors abide by the exhibit guidelines of the International Association of Exhibition and Events. Payment of booth fee constitutes acceptance of the booth contract and agreement to the Exhibition Rules and Regulations.

 Meeting for Selection of 2019 Booth Space 
The meeting for priority selection of 2019 exhibit booth spaces will take place on-site in Cincinnati on Monday, April 30, 2018, at 1:00pm Eastern Time, at the Duke Energy Convention Center in room 206 North. Please have someone from your company participate in this meeting to ensure your preferred booth space for NPTC 2019 in Cincinnati.

 Insurance Requirements 
Exhibitor and exhibitor’s contractors shall, at their sole cost and expense, procure and maintain through the terms of this contract, comprehensive general liability insurance against claims for bodily injury or death, and property damage occurring in or upon or resulting from the premises leased.  Such insurance shall include contractual liability and product liability coverage, with combined single limits of liability of not less than $1,000,000. Such insurance shall name National Private Truck Council, Duke Energy Convention Center/Spectra and City of Cincinnati as an additional insured. If needed, below is the address for each additional insured. Exhibitor shall furnish to NPTC a certificate of insurance (COI) evidencing the above requirements upon reasonable request by NPTC.  NPTC NO LONGER requires a copy of your COI be on-file at NPTC.

National Private Truck Council
950 N. Glebe Road, Suite 530
Arlington, VA 22203-4183
FAX: (703)683-1217
Duke Energy Convention Center/Spectra
525 Elm Street
Cincinnati, OH 45202
FAX: (513)419-7327
City of Cincinnati
801 Plum Street
Cincinnati, OH 45202

The dress code for NPTC 2018 is business casual.

 Booth Cancellation Policy 
Exhibitor’s failure to occupy booth is not subject to refund. Prior to January 30, 2018, there will be a $500.00 penalty if exhibitor cancels booth reservation (unless booth is greater than 800-square-feet in which 50% of booth cost is nonrefundable). From January 30 to March 16, 2018 (90 to 45 days out), booth cancellation will result in a penalty of 50% of the total cost of the booth. After March 16, 2018 (less 45 days out), exhibitor is responsible for full payment of the booth cost. If exhibitor choses to downsize by selecting a smaller booth space, the following policy will apply: prior to January 30, 2018, exhibitor will be entitled to a refund of the cost deferential; from January 30 to March 16, 2018 (90 to 45 days out), 50% of the cost deferential will be refunded; after March 16, 2018, (45 days from conference start), exhibitor will not be entitled to a cost deferential refund but will be responsible for payment in full of the larger booth.

 Other Notes/General Rules 
All staff and contractors of companies participating at the NPTC 2018 Annual Education Management Conference and Exhibition shall adhere to the following rules as set forth by the NPTC Annual Conference Planning Committee:

1. No unauthorized literature drops at the Conference hotels, including the Hilton Cincinnati Netherland Plaza, the Hyatt Cincinnati and/or any other overflow hotels.
2. No entertainment of customers (or prospective customers) or meetings/gatherings when an official NPTC event is scheduled, either during the day or evening, from April 28, 2018 through May 1, 2018.
3. No distribution or substitution of any item in the official NPTC sponsored registration package.
4. Sunday, April 29, 2018, is the official ACT-I NPTC event, beginning at 7:00 PM at the Hilton Cincinnati Netherland Plaza. No other activity can be held that evening – no exceptions.

The NPTC Annual Conference Planning Committee requests that all participating companies and their staffs/contractors obey these rules as well as the spirit of these rules.