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Debuting at the 2019 event, the National Safety Conference exhibit was a great success with a record 271 attendees and universally positive feedback at a premiere location in Orlando, FL. As an industry supplier, you are invited to display your products and services to more than 250 private fleet safety professionals in attendance!

Exhibit Hours:  5.5 Hours Total

Wednesday, September 9, 2020

  • 10:00 am to 6:00 pm — Setup

Thursday, September 10, 2020

  • 7:00 to 8:00 am — Networking Continental Breakfast
  • 12:00 to 2:00 pm — Networking Lunch
  • 6:00 to 7:30 pm — Networking Reception

Friday, September 11, 2020

  • 7:00 to 8:00 am — Networking Continental Breakfast
  • 8:00 to 10:00 am — Teardown
Booth Rental Fee Member Non-Member
Per 10×10 Space $2,500.00 $3,700.00

Booth Space includes the following benefits:

  • Company/product/service description in the printed exhibitor directory
  • One (1) complimentary full registration (includes Exhibit and full Safety Conference). Additional full registrations available at regular rates.
  • Advance registrant data-file one month in advance and post-event registrant data-file following Conference (emails are not available).
  • One (1) 8′ high back-drape and two (2) 3′ high side drape dividers
  • One (1) 6′ x 30″ draped table, two (2) limerick chairs & one (1) wastebasket
  • One (1) 7″x44″ booth identification sign displaying exhibitor company name

Booth assignment based on first-come, first-serve availability upon receipt of payment. Sizes available are 10×10 and 10×20 (any two 10x10s can be combined to create a 10×20). Exhibit booth space rental fees for the National Safety Conference are non-refundable. To be eligible to exhibit, you must have a confirmed exhibit booth on reservation for the NPTC 2021 Annual Conference exhibition. Payment of booth rental fee constitutes acceptance of the booth contract and agreement to these rules, regulations, terms and conditions. Booth rental fee is required to be paid in advance and in-full to reserve exhibit booth and must be submitted with exhibit contract/application.

Quick Links

  • Freeman QUICK FACTS with hours and shipping information
  • Freeman EXHIBITOR SERVICE MANUAL (xxx pages)
  • FreemanONLINE ordering — login to your Freeman account
  • Exhibition Rules and Regulations (signature required)

Important Dates

8/10/2020 — Signed Exhibitor Rules DUE
8/10/2020 — Exhibitor Profile Description/Write-Up DUE
8/10/2020 — Hotel Reservation Cut-Off for Discounted Room Rate
8/10/2020 — Advance Registrant Datafile to Exhibitors (estimated)
8/xx/2020 — Shipments Accepted at Advance Freeman Warehouse
8/xx/2020 — Deadline for Freeman Discounted Services
9/xx/2020 — Last Day for Shipments to Advance Freeman Warehouse
9/09/2020 — Shipments Shipped Directly to Show Site DUE

Exhibitors are encouraged to ship exhibit booth materials in advance to the Freeman warehouse as this will ensure that your items will be waiting in your booth when you arrive for set up; it includes storage of empties and return of empties at conclusion of show (see Exhibitor Service Manual for details). Exhibitors may ship materials directly to the Omni Orlando Resort which will accept shipments up to five-days prior to the move-in date. However, NPTC is not responsible for lost or undelivered exhibitor shipments sent to the Omni Orlando Resort; further, exhibitor must arrange with the Resort for receipt and delivery of items to the hall and your booth. In the case that exhibitor’s material fails to arrive, exhibitor will continue to be responsible for space rental fees. NPTC will not be held liable in such event.

Advanced Shipment to Warehouse


Freeman will accept crated, boxed or skidded materials beginning Friday, August xx, 2020, at the Advance Warehouse address below. Material arriving after September xx, 2020 will be received at the warehouse with an additional after deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM – 3:30 PM.

LABEL for Advance Warehouse Shipping Address:
click here for pre-printed labels ]
Exhibiting Company Name  |  Booth # _________
NPTC National Safety Conference 2020
10088 General Drive
Orlando, FL 32824

Show Site Shipment


Freeman will receive shipments at the exhibit facility, the Omni Orlando Resort, beginning Wednesday, September 9, 2020. Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility are the responsibility of the Exhibitor. Certified weight tickets must accompany all shipments. If required, provide your carrier with this phone number: (407)816-7900.

LABEL for Show Site Shipping Address:
click here for pre-printed labels ]
Exhibiting Company Name  |  Booth # _________
NPTC National Safety Conference 2020
1500 Masters Boulevard
ChampionsGate, FL 33896

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