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Welcome Exhibitors! This is Your Online Resource

Important Dates & Deadlines

8/09/2021 — Advance Registrant Datafile to Exhibitors (estimated)
8/09/2021 — Shipments Accepted at Advance Freeman Warehouse
8/10/2021 — Signed Exhibitor Rules DUE
8/10/2021 — Exhibitor Profile Description/Write-Up DUE
8/10/2021 — Hotel Reservation Cut-Off for Discounted Room Rate
8/11/2021 — Deadline for Freeman Discounted Services
9/01/2021 — Last Day for Shipments to Advance Freeman Warehouse
9/08/2021 — Shipments Shipped Directly to Show Site DUE
9/15/2021 — Final Registrant Datafile to Exhibitors

Show Schedule

Booth Setup
Wed., Sep 8: 10:00 am – 6:00 pm

Exhibit/Show Hours (5.5 total)

Thur., 9/9: 7:00 – 8:00am Networking Breakfast
Thur., 9/9: 12:00 – 2:00pm Networking Lunch
Thur., 9/9: 6:00 – 7:30pm Networking Reception
Fri., 9/10: 7:00 – 8:00am Networking Breakfast

Booth Teardown
Fri., 9/10: 8:00 – 10:00am

NEW THIS YEAR: ONLINE EXHIBITOR WALKTHROUGH

Complete the form below to signify your company agrees to adhere to the 2021 National Safety Conference Exhibitor Rules and Regulations.

2021 Safety Conference Exhibitor Rules Agreement

By checking the box below, I acknowledge that I have read the Rules, Regulations, Terms and Conditions governing the NPTC 2021 Exhibition at the Omni Orlando Resort and do hereby agree to adhere to them.

*

Complete the form below to submit your Exhibitor Listing.

As an exhibitor, your company profile featuring an 80-word company description and logo will appear in the printed onsite program. Please complete and submit the form below by August 10, 2021.

2021 Safety Conference Exhibitor Listing

Please note that your company name will appear as it does in your NPTC account. If you need to change it, please email sporter@nptc.org.

Exhibitor Listing

Often times a sales rep or someone who will be working the booth.
Address
Address
City
State/Province
Zip/Postal
My company's logo as it appears in NPTC’s database is correct.
Maximum upload size: 52.43MB

Once you hit submit below, you will receive an automated email confirmation of your company's exhibitor listing.

Exhibitors earn one (1) complimentary, full registration with their
exhibit booth, regardless of booth size. Complete the form below to assign your complimentary attendee.

You can purchase additional paid registrations here. NPTC does not offer exhibit-only passes or tickets: all attendees, booth workers, and participants in any event or the exhibit must be registered with a comp or paid FULL registration. For any attendee updates or replacements, email Kristen Todd at ktodd@nptc.org.

2021 Safety Conference Exhibitor Comps

Complimentary Attendee

Once you click submit, you will receive an automated email confirmation of your submission.

PRE-EVENT GUIDELINES

NOTE: Freeman links below are pending.

Freeman Company is the official exhibit hall decorator. The 2021 Safety Conference Exhibitor Service Manual, where you can order additional rental furniture, electricity, internet connections, booth setup, shipping, and more, is available online for quick and accurate service. Note that because the exhibit is held in a carpeted ballroom, carpet rental is not required.

Your booth space rental INCLUDES the following (i.e., you do not need to order these items below separately):

  • One (1) 8-foot high back-drape and two (2) 3-foot high side drape dividers
  • One (1) 6-foot x 30-inch draped table, two (2) limerick chairs and one (1) wastebasket
  • One (1) 7-inch x 44-inch one-line booth identification sign displaying exhibitor company name

Neither NPTC nor Freeman requires submission of an EAC Form (Exhibitor Appointed Contractor).

Approved Service Providers

Exhibit Hall Decorator: FreemanONLINE – customersupport@freemanco.com
In-booth electricity, internet & AV equipment: ENCORE – PDF Order Formomnichampionsgate@encore-us.com – (407)238-6581
In-booth catering: Omni Orlando Resort, Henry Gooden – h.gooden@omnihotels.com – (407)238-6537

Please contact the Omni Orlando Resort at Championsgate directly at 1(800)843-6664 or use the button to the right to make your hotel reservations. NPTC has a block of sleeping rooms reserved at the special rate of $180.00 per night (single/double).

The cut-off date to guarantee the special rate at the Omni is August 8, 2021. Click here for more information about the hotel and transportation options from the airport.

Exhibitors are encouraged to ship exhibit booth materials in advance to the Freeman warehouse as this will ensure that your items will be waiting in your booth when you arrive for set up; it includes storage of empties and return of empties at conclusion of show (see Exhibitor Service Manual for details). Exhibitors may ship materials directly to the Omni Orlando Resort which will accept shipments up to five-days prior to the move-in date. However, NPTC is not responsible for lost or undelivered exhibitor shipments sent to the Omni Orlando Resort; further, exhibitor must arrange with the Resort for receipt and delivery of items to the hall and your booth. In the case that exhibitor’s material fails to arrive, exhibitor will continue to be responsible for space rental fees. NPTC will not be held liable in such event.

SHIPMENTS ACCEPTED STARTING = 8/09/2021
DEADLINE TO RECEIVE SHIPMENTS = 9/01/2021

Freeman will accept crated, boxed or skidded materials beginning Friday, August 9, 2021, at the Advance Warehouse address below. Material arriving after September 1, 2020 will be received at the warehouse with an additional after deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM – 3:30 PM.

LABEL for Advance Warehouse Shipping Address:
click here for pre-printed labels ]
Exhibiting Company Name  |  Booth # _________
NPTC 2021 National Safety Conference
C/O FREEMAN
10088 General Drive
Orlando, FL 32824

CANNOT RECEIVE BEFORE = 9/08/2021

Freeman will receive shipments at the exhibit facility, the Omni Orlando Resort, beginning Wednesday, September 8, 2021. Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility are the responsibility of the Exhibitor. Certified weight tickets must accompany all shipments. If required, provide your carrier with this phone number: (407)816-7900.

LABEL for Show Site Shipping Address:
click here for pre-printed labels ]
Exhibiting Company Name  |  Booth # _________
NPTC 2021 National Safety Conference
C/O FREEMAN
1500 Masters Boulevard
ChampionsGate, FL 33896-5312

NPTC does not require that a copy of your certificate be on-file with us.

Exhibitor and exhibitor’s contractors shall, at their sole cost and expense, procure and maintain through the terms of this contract, comprehensive general liability insurance against claims for bodily injury or death, and property damage occurring in or upon or resulting from the premises leased.  Such insurance shall include contractual liability and product liability coverage, with combined single limits of liability of not less than $1,000,000. Such insurance shall name National Private Truck Council and Omni Orlando Resort at ChampionsGate as an additional insured. If needed, below is the address for each additional insured. Exhibitor shall furnish to NPTC a certificate of insurance (COI) evidencing the above requirements upon reasonable request by NPTC.

National Private Truck Council
950 N. Glebe Road, Suite 530
Arlington, VA 22203-4183
FAX: (703)683-1217

Omni Orlando Resort at ChampionsGate
1500 Masters Boulevard
ChampionsGate, FL 33896

As an exclusive exhibitor benefit, you will receive two electronic datafiles of registered attendees: the first approximately one month before the event and the second a post-event list within seven business days following the event.  The datafile will include registrant name, title, company, full address, and phone (email addresses are NOT available).

NPTC does not offer any marketing services such as flyer mailings or blast emails to attendees. Exhibitors wishing to send direct mail to attendees are asked to provide NPTC with an email proof of the marketing piece for approval prior to mailing.

NPTC prohibits blast/ mass promotional emails or mass cold-calls to attendees.

There are no refunds or credits for booth cancellation. Moreover, exhibitor’s failure to occupy booth is not subject to refund. No exceptions.

ONSITE POLICIES AND INFORMATION

Your paid registration includes all educational sessions and networking meals at the National Safety Conference. Registration materials will be available for pick up at the NPTC registration desk at the Omni, beginning at 11:00am, Wednesday, September 8.

Registration Desk Hours

Wednesday, 9/8    11:00am – 5:00pm
Thursday, 9/9       6:45am – 6:00pm

2021 Safety Conference Exhibitors have first right of renewal for a 2022 Safety Conference booth space. 2022 Booth reservations will be open to non-attending Allied members following the event.

Additional Exhibitor Policies

  • Public announcement of door prize drawings by individual exhibitors not permitted.
  • Hotel room or other literature drops/distributions are not permitted.
  • NPTC does not provide press conference sessions or scheduling in conjunction with this event. Moreover, a dedicated press room is not available.
  • Exhibitors wishing to send direct mail to attendees are asked to provide NPTC with an email proof of the marketing piece for approval prior to mailing.

Attendee Attire

The attendee dress code is business casual.

No Lead Retrieval Systems

NPTC does NOT offer, operate or permit lead retrieval systems, nor are they available from another source.

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